Job Description
Z Domus Designs is seeking a highly organized and design-savvy
Junior Interior Designer to support our senior design team across all phases of the design process. The
Junior Interior Designer role includes key responsibilities in procurement, studio management, communication, and vendor coordination, ensuring seamless execution of client projects from concept to installation.
The
Junior Interior Designer is a full-time, exempt, in-office position located at our 5000+ square foot Malvern, PA studio.
We offer the opportunity for future growth within a supportive and fast-paced team serving amazing clients across the Northeast.
KEY RESPONSIBILITIES: Design Team Support
- Support Senior Designers with developing concepts, space planning, and sourcing.
- Assist with visual client presentations: mood boards, proposals, image books, renderings, and sample trays.
- Research FF&E options, materials, and finishes aligned with project goals and budgets.
- Attend client appointments, site visits, and project installations as needed.
- Conduct and document field measures with precision, uploading data to the project management system within 24 hours.
- Participate in install days to verify order accuracy, oversee deliveries, and coordinate with installers and contractors.
- Compile and pack all necessary install day materials (e.g., tools, binders, checklists, styling notes) and confirm installer/vendor timing.
- Maintain project documentation, design files, and material libraries. Ensure each project folder is audit-ready and fully organized by phase.
- Collaborate with contractors and vendors to coordinate design intent and timelines.
- Ensure timely task updates and status reporting in ClickUp with clear next steps and status notes. Maintain 98%+ time tracking accuracy in Harvest.
- Participate in firm meetings, document design team discussions, and distribute recaps within 24 hours to ensure alignment on next steps and responsible parties.
Communication & Workflow Management
- Maintain consistent communication with the design team and vendors, proactively flagging any delays, issues, or needed decisions before they impact timelines.
- Demonstrate a strong sense of ownership by tracking tasks through to completion and following up with relevant parties until all details are resolved.
- Approach unexpected issues with a solution-oriented mindset; present potential resolutions when raising problems to the team.
- Demonstrate urgency in managing active orders, task completion, and install readiness; escalate time-sensitive items as needed without waiting for reminders.
- Respond to all internal and external messages within 24 hours and provide status updates without being prompted.
Procurement & Studio Operations
- Manage all client purchasing and firm-wide ordering, place and track orders with accuracy.
- Obtain pricing, create proposals, and execute purchase orders in our design management software (Houzz Pro).
- Maintain up-to-date vendor, product, and client data within our system.
- Prepare and maintain bills of materials (BOMs) and confirm that all requisitions match purchase orders and specifications.
- Assist with project budget tracking and cost reconciliation to ensure alignment with approved estimates.
- Support vendor contract review and price negotiation to secure favorable terms.
- Generate weekly procurement status reports and vendor performance updates.
- Provide weekly open order updates to the design team to align with install schedules.
- Coordinate deliveries, installs, site measures, and warehouse pickups.
- Receive and inspect studio deliveries; manage damages, claims, and accessory inventory as needed.
- Liaise with the Accounting team on purchase order reconciliation, payment status, and budget accuracy.
- Act as the primary point of contact for vendor updates and logistical troubleshooting.
- Assist in onboarding new vendors to ensure accurate data entry into Houzz Pro and internal databases.
Studio Administration
- Keep the office and sample library functional and organized.
- Answer phones, receive deliveries, and maintain a tidy and professional workspace.
QUALIFICATIONS:
EDUCATION AND/OR EXPERIENCE:
- Associate or Bachelor’s degree in Interior Design or related field.
- 3+ years of professional experience in interior design and/or procurement.
- Equivalent combinations of education and experience may be considered.
REQUIRED SKILLS:
- Exceptional organizational skills and attention to detail.
- Strong written and verbal communication.
- Proficiency in Google Workspace, MS Office, and design software (Revit, Photoshop a plus).
- Familiarity with Houzz Pro, Harvest, and ClickUp preferred.
- Ability to multitask and pivot in a fast-paced studio environment.
- Confident in vendor communications, logistics, and contract coordination.
- Proactive and solutions-oriented with a demonstrated ability to manage workflow efficiently and follow through on open items.
WORK ENVIRONMENT:
- In-office position at our studio headquarters in Malvern, PA.
- Physical ability to move samples and inventory up to 40 pounds.
- Occasional travel to client locations or warehouses.
- Flexibility in daily working hours may be considered, but this is not a hybrid or remote role.
WHAT WE OFFER - A team of talented designers who inherently embody the firm’s five value pillars of Beauty, Achievement, Teamwork, Advocacy, and Integrity
- We hire professionals and trust them to excel without constant oversight. We believe in empowering individuals, not micromanaging them. Our team thrives on collaboration and mutual respect, keeping drama to a minimum so we can focus on delivering exceptional results.
- An opportunity to work on high-end new builds and renovations
- A collaborative work environment focused on innovation, excellence and growth
- Future career-building opportunities, working for a full-service interior design firm.
- A dynamic, fast-paced work environment that combines a high volume of projects with a commitment to detailed, top-tier service
- An expanding showroom and work studio space designed to enhance client satisfaction and foster team collaboration
- We are building a team of professional, competent, and highly engaging people whose goal is to impact the lives of our clients through thoughtfully curated interior design.
SALARY:
Range between $52,000- $55,000 based on experience
Job Tags
Full time, Contract work, For contractors,